Note: The default schedule for transaction and arrival based extracts is monthly. The capture period starting date defaults to the first day of the preceding month and the end date defaults to the last day of the preceding month.
Use the CRS Decision Support System (CDSS) Booking Export to create booking detail extract files based on arrivals, departures or transactions. After the extract is created, it is transferred via an FTP program to the location your property specified. A copy of the extract file is moved into the CDSS archive directory and retained for a configurable period before being purged by System Administration.
Three types of Booking Detail Extract output formats are supported:
Bookings by Arrival date
Bookings by Departure date
Bookings by Transaction date
To run a booking detail extract:
Select the type of extract from the Extract Type drop-down list.
Select the level of address detail from the Address Detail drop-down list.
None – the associated travel agency, corporate, and guest address fields remain blank
Partial – the associated travel agency, corporate, and guest city and country code address fields are populated
Full – the associated travel agency, corporate, and guest address fields are fully populated
Select a report time period. If Date Range is selected, you will be provided with fields to enter the desired dates or use the calendar icon to select the run dates from a drop-down calendar.
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Note: The default schedule for transaction and arrival based extracts is monthly. The capture period starting date defaults to the first day of the preceding month and the end date defaults to the last day of the preceding month. |
(Optional) If you want to exclude a specific chain from the report, select the chain from the Exclude Chain Filter drop-down list. The default is ALL chains will be included.
Select the Guest Detail checkbox to include guest information in the extract.
Select the Rate Records checkbox to include rate information in the extract.
Select the Headers checkbox to include headers in the report.
To run this report at another time, select the time and time zone you want your report run from the Run Later Time and Run Later Time Zone drop-down lists.
If you want the report to be recurring (run every Day, Week or Month), select the interval from the Run Report Every drop-down list.
From the Date Persist drop-down, select one of the following:
No – to increment the report dates based on the recurring option selected above
Yes, with Annual Rollover – to advance the end date by one year
Yes, without Annual Rollover – to never advance the Begin and End dates
Click the Generate Export button to create the booking detail extract.
The Request Submitted screen appears.
Click the Return to Export Screen link to see the status of your extract.
The CDSS Booking Export screen displays the status of the extract at the bottom of the screen.
When the extract is finished, the date the report was processed, a status of Done and the file name will appear. It may take a while to complete the extract.
You can use the Refresh button to see an update of the status of the extract.