Note: Continue to manage enhanced item management features (for example, policy-based items) using the Item Setup tab.
Item Wizard guides you through the room type build process and enables you to quickly build a room type with minimal data entry. It can also be used to modify existing room types.
The Item Wizard also collects or creates the appropriate channel distribution information to support the automated creation and updating of room types and rate plans in the GDS and other distribution channels.
To build a room type, follow the wizard using each screen listed below, in the order you see below.
To update an existing room type, select the screen that you want to use and follow the procedures associated with that screen. When updating, you must still use the Item Summary/Completion screen to save your changes.
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Note: Continue to manage enhanced item management features (for example, policy-based items) using the Item Setup tab. |
Step 1: Setting Up Room Types Using the Item Setup Screen
Step 2: Pairing Bed Types with Room Codes Using the Generate Room Codes Screen
Step 3: Saving Room Types Using the Item Summary/Completion Screen
Be aware that each screen in the wizard has a series of steps that must be performed in the screen before moving on. Read all steps carefully before proceeding to the next screen.
The Item Setup screen appears by default either when you add a new item or click the Item Wizard tab at the top of the items tabbed work area. Use this screen to describe your room type. The first four fields are populated with the item name you assigned when you created it.
In the Item Setup screen:
If necessary, modify the interface name or interface description (for the interface description, line 1 can be up to 30 characters, lines 2 and 3 can be up to 45 characters including spaces) in these fields.
In the Control Information section, select the following:
Room Type (Apartment, Condominium, Cottage, Home, Room, Studio, Suite, Villa)
Room Quality (Premium, Deluxe, Superior, Standard, Moderate, Economy)
Smoking Allowed option (Yes, No or N/A (to allow either smoking or non-smoking))
Number of Bedrooms in this room type
Number of Rollaways allowed
Number of Persons Allowed Without a Rollaway maximum number of guests that can occupy this room type without a rollaway
Ground Floor (room is on the ground floor - Yes or No)
Maximum Occupancy maximum number that can occupy this room type
Maximum Adults maximum number of adults that can occupy this room type
Maximum Children maximum number of children that can occupy this room type
The Notify checkbox must be selected to create the room type and associated rate plan in the GDS/ADS and generate notifications if/when the item changes.
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Note: To automatically select the Notify checkbox when creating a new rate plan, set the PMM - Default GDS Notify Y/N preference to Yes. If this has already been set for your property/chain, just double check that the notify checkbox is selected when building rates and items. |
Click Next. The Generate Room Codes screen appears.
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Note: To end the room type setup at any time, click Cancel. To return to a previous screen, click Back, and to go to a following screen, click Next. |
Use the Generate Room Codes screen to select your bedding types and number of beds, and then generate your GDS/ADS room codes.
In the Generate Room Codes screen:
Select the appropriate bed type(s) from the drop-down lists.
Click Generate. The room codes appear at the bottom of the screen.
Click Next. The Item Summary/Completion screen appears.
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Note: To end the room type setup at any time, click Cancel. To return to a previous screen, click Back, and to go to a following screen, click Next. |
The Item Summary/Completion screen is a summary of your newly-created room type. Use this screen to review your room type and save it if everything is correct. Use the scroll bar to view the Room Codes.
To save the item:
Click Save. The Item Was Saved notice appears.
Click OK. The Setup Item Channel Settings screen appears.
Do any one of the following:
Edit the item channel conversions if necessary using the Conversions tab (see instructions below)
Continue building room types. See Using Item Tree Menus.
Select one of the other Item tabs to add item information.
Select the Rates tab to add or modify rates.
Click the property name at the top of the screen to return to the Property Dashboard.
If you need to edit a conversion code:
Select the Conversion tab to display the generated conversion codes.
Click the Edit link in the Item Channel Settings - Conversions screen to the right of the channel setting you want to change.
When the Conversions Setup screen appears, enter the changes.
Click the Save button to save the changes.
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Note: For more information on conversions settings refer to Adding Channel Conversions. |