Item Groups

Item groups are types of products that have similar selling characteristics. A number of Item groups are set up for you but you can use the Item Groups screen to add item groups or edit the rules on how item groups are sold at your property.

In this topic

Item group definitions

Add an item group

Edit an item group

 

Item group definitions

There are several different item groups used to define or categorize how a product is sold. The following is a list of the item group types and their definition.

Field Description
Lodging To define room types.
Addon Products eConcierge product for IBE distribution only. Items that consumers can add on at the time of booking, with no associated time setup.
Individual Items eConcierge product for IBE distribution only. Items that can be sold individually with no associated time setup, and not tied to a specific room type.
Daily Items eConcierge product for IBE distribution only. Items that are sold on a daily basis.
Hourly Items eConcierge product for IBE distribution only. Items that are sold on a hourly increment.
Half Hour Items eConcierge product for IBE distribution only. Items that are sold on a half hour increment.
Quarter Hourly Items eConcierge product for IBE distribution only. Items that are sold on a quarter hour increment.

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Add an item group

Follow the steps below to add an item group:

Step

Action

1

 Click the Item Groups link from the Property dashboard.

2

Click the Add Item Group button.

3

Complete the fields on the screen as described in the table below:

Field Description
Product Select the applicable item group type from the drop-down list. See Item group definitions for more details.
Short Description Enter a name for the item group. It will be used to identify the item group in the Inventory/Rates setup screen.  

Long Description

Optional - Enter a description.
Selling Frequency Select from Day, Hour or Minute.
Sell every Based on the selection in the Selling Frequency field above, enter the number of days, hours or minutes the item can be sold.
Time Duration Enter the number of time-slots an item needs for completion.
Allow override of duration? Select this checkbox to override time durations.
Sell with no inventory setup? Check if you want items in this group to be available even if inventory (sell limit) has not been defined; an unlimited amount of inventory can then be sold.

Note:  Inventory can then be defined for each item during the build process, using the Item Setup tab, or on a calendar basis using one of the inventory management options (Mass Modify, Inventory tab or Rate calendar).

Maximum Quantity

Enter a numerical value.

For

Then
Lodging item group Determines the maximum number of occupants in the room.
Other item groups

Determines the maximum quantity bookable at any one time.
Show People Rule Select Adults/Children.
Order Enter the order you want the item group to display.

Tip: The lowest order number will place the item group in first position.
Allow items as Addon Sales?

For

Then
Lodging item group Leave unchecked.
Other item groups

Must be checked.
Show Items setup tree?

Select this checkbox to display the Item tree for this item group in the Inventory/Rates setup screen.
Allow items to be setup?

Select this checkbox to enable the item build functionality in this item group within the Inventory/Rates setup screen.
Allow items to be inherited?

Select this checkbox to give items in this item group the same properties as their parents.
Show Rates setup tree?

Select this checkbox to display the Rates tree for this item group in the Inventory/Rates setup screen.
Allow rates to be setup?

Select this checkbox to enable the rate build functionality in this item group within the Inventory/Rates setup screen.
Allow rates to be inherited?

Select this checkbox to give rates in this item group the same properties as their parents.

4

 Click the Save Changes button.

5

 Repeat steps 2 to 4 for each additional item group.

6

 Click the Property Name at the top of the screen to return to the Property dashboard.

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Edit an item group

To edit an item group, follow the steps below:

Step

Action

1

 Click the Item Groups link from the Property dashboard.

2

Click the Edit link to the right of the item group you want to change.

3

Complete the fields on the screen as described in the table below:

Field Description
Short Description Enter a name for the item group. It will be used to identify the item group in the Inventory/Rates setup screen.  

Long Description

Optional - Enter a description.
Selling Frequency Select from Day, Hour or Minute.
Sell every Based on the selection in the Selling Frequency field above, enter the number of days, hours or minutes the item can be sold.
Time Duration Enter the number of time-slots an item needs for completion.
Allow override of duration? Select this checkbox to override time durations.
Sell with no inventory setup? Check if you want items in this group to be available even if inventory (sell limit) has not been defined; an unlimited amount of inventory can then be sold.

Note:  Inventory can then be defined for each item during the build process, using the Item Setup tab, or on a calendar basis using one of the inventory management options (Mass Modify, Inventory tab or Rate calendar).

Maximum Quantity

Enter a numerical value.

For

Then
Lodging item group Determines the maximum number of occupants in the room.
Other item groups

Determines the maximum quantity bookable at any one time.
Show People Rule Select Adults/Children.
Order Enter the order you want the item group to display.

Tip: The lowest order number will place the item group in first position.
Allow items as Addon Sales?

For

Then
Lodging item group Leave unchecked.
Other item groups

Must be checked.
Show Items setup tree?

Select this checkbox to display the Item tree for this item group in the Inventory/Rates setup screen.
Allow items to be setup?

Select this checkbox to enable the item build functionality in this item group within the Inventory/Rates setup screen.
Allow items to be inherited?

Select this checkbox to give items in this item group the same properties as their parents.
Show Rates setup tree?

Select this checkbox to display the Rates tree for this item group in the Inventory/Rates setup screen.
Allow rates to be setup?

Select this checkbox to enable the rate build functionality in this item group within the Inventory/Rates setup screen.
Allow rates to be inherited?

Select this checkbox to give rates in this item group the same properties as their parents.

4

 Click the Save Changes button.

5

 Click the Property Name at the top of the screen to return to the Property dashboard.

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Related topic

Inventory/Rates setup screen