Calendar / Rates / Inventory

Use the Calendar/Rates/Inventory link to set up inventory allocation for a specific date within the group date range (arrival to departure), inactivate an existing allocation, edit an existing allocation, or duplicate an existing inventory allocation for the next calendar day. You must have inventory allocated for each day of the group stay and for each room type used.

To add or edit your inventory allocations:

In the Manage Groups screen, click the Calendar / Rates / Inventory link. The Setup Allocation screen appears.
Do one of the following:
- To add a new allocation, click Add New.
- To edit an allocation, click the Edit link to the right of the allocation item. The Setup Allocation Calendar screen appears.
Select the item or room type to allocate by doing the following:
1. Click the magnifying glass in the Item field.
2. When the pop-up window appears with the list of available items, select the item you want to use.
3. Click OK to load the item into the Item field.
Select the rate to allocate by doing the following:
1. Click the magnifying glass in the Rate field.
2. When the pop-up window appears with the list of available rates, select the rate you want to use.
3. Click Ok to load the rate into the Rate field.
In the Allocation Date field, enter the date you want to allocate the specific quantity of inventory for sale, or use the calendar icon to select the date from a drop-down calendar. Dates should encompass entire date range of the group, including Shoulder dates.
In the To Sell field, enter the number of items that can be sold on this date plus any allocated Elastic items. This amount will be blocked in inventory.
In the Forecasted to Sell field, enter the number of items you expect to sell on this date.
In the Elastic field, enter how many more items can be sold over the amount that was originally requested by the group.
Click Save Changes to save the information (or Cancel to quit without saving).

Notes: You must have inventory allocated for each day of the group stay. To create allocation for additional days, use the Copy button (Copy [previous day's date] to [next calendar day's date]) at the bottom of the allocation list. This will create a duplicate of the previous day’s record and apply that information to the next calendar day.

To remove an allocated rate/item combination, click the Inactivate link.

If an Allocation Date falls outside the Group Date Range (arrival to departure), a Y is displayed in the Shoulder column on the Allocation Calendar. If an Allocation Date falls within the Group Date Range (arrival to departure), a N is displayed in the Shoulder column on the Allocation Calendar.

At the top of the screen, click Group Management to return to the Group Management screen or click the property name to return to the Property Dashboard.