Note: When Cutoff Time is set, it will be based on the Property Time Zone default set in Preferences. If Cutoff Time is not set, it will default to the system time on the date set in Cutoff Date or date calculated from Cutoff Days.
Use Cutoff Dates to set the parameters for returning unused group blocked inventory back to general availability. Cutoff Dates are different from the Cutoff Days in the Setup Groups screen. Cutoff Days are absolute, meaning once you pass the cutoff days, all inventory is returned. Cutoff Days allows more flexibility in how inventory is returned to general availability and when. A cutoff date is a set time when all remaining group inventory is returned to general availability; whereas, cutoff days allows the return of a set amount of inventory for every day between the first cutoff day and the end day of the group booking period according to the calculation method selected.
To add or edit your cutoff dates:
In the Manage Groups screen, click the Cutoff Dates link. The Group Management Cutoff Dates screen appears.
Do one of the following:
To add new cutoff dates, click Add New.
To edit cutoff dates, click the Edit link to the right of the allocation cutoff. The Setup Allocation Cutoffs screen appears.
From the Cutoff Type drop-down list, select the cutoff type.
Inventory: Pertains to the availability of the inventory itself.
Rooming List: Relates to the days a rooming list can be created.
In the Cutoff Days field, enter how many days prior to the cutoff date the current rule takes place for each day until the end date for the group.
In the Cutoff Date field, enter the date when unused inventory will be released to general availability, or use the calendar icon to select the date from a drop-down calendar.
Select the cutoff time using the drop-downs for hour, minute and AM/PM.
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Note: When Cutoff Time is set, it will be based on the Property Time Zone default set in Preferences. If Cutoff Time is not set, it will default to the system time on the date set in Cutoff Date or date calculated from Cutoff Days. |
From the Allow Cancel Y/N and Allow Change Y/N drop-downs, select whether cancellations or modifications can be made during the cutoff period.
From the Release Calculation Method drop-down list, select the method used to determine how much inventory is returned on the cutoff day.
Fixed quantity of inventory released: release a specific number of inventory
Percentage: release a specific percentage of inventory
No release of inventory: do not release the blocked inventory
In the Release Quantity field, enter the number value or percentage value for the calculation method chosen. This quantity is released each day following the cutoff day until all inventory items are released or the cutoff date is reached.
To select a specific rate for this cutoff period, do the following:
Click the magnifying glass in the Rate field.
When the pop-up window appears wit the list of available rates, select the rate you want to use.
Click Ok to load the rate into the Rate field.
To select a specific item for this cutoff period, do the following:
Click the magnifying glass in the Item field.
When the pop-up window appears with the list of the available items, select the item you want to use.
Click Ok to load the rate into the Item field.
Click Save Changes to save the cutoff date (or Cancel to quit without saving).
At the top of the screen, click Group Management to return to the Group Management screen or click the property name to return to the Property Dashboard.