Rate Templates Setup (Chain)

Rate ID

The Rate ID is automatically entered for you and cannot be changed.

Rate Name

Rate name used for the booking engine and Call Center.

Description

The seamless text description of the rate to be displayed in the booking engine and Call Center.

Interface Rate Name

The rate name going to the GDS (30 character maximum). Mandatory field if distributed to all channels.

Interface Description

The seamless text rate description to be shown in the GDS (up to three lines; line 1 can be up to 30 characters; lines 2 and 3 can be up to 45 characters per including spaces). Mandatory field.

Currency

The currency at which the rates will be distributed to all selected channels.  (Initially, the default currency for your property will be displayed.)

External Reference

If all of the properties in your chain use a PMS, enter your PMS code in the External Reference field.

Caution: Only use this field if all properties in the chain use the same PMS code.

Begin Sell

Enter a Begin Sell date click the Calendar icon to select the date from the drop-down calendar. It is important to note that this date only reflects the period of time when the rate can be sold for future stays; not the actual stay dates.  Stay dates are defined via the inventory allocated through the calendar, or if the rate is indicated as sell with no inventory.

End Sell

Enter an End Sell (optional) date, or click the Calendar icon to select the dates from a drop-down calendar.  This date only reflects the period of time when the rate can be sold for future stays, not the actual stay dates.

Begin Active

This would be used to define the begin date for when a stay can occur.

End Active

This would be used to define the end date for when a stay can occur.

Calculation method

The method used to calculate the rate (see Calculation Method Definitions for more information). See below for additional details.

Calculation Parent (not shown)

Appears when a based on amount or percentage Calculation Method is selected.  Click the Magnifying glass and select from the pop-up window which rate will be used as the base rate.

Variable Calculation (not shown)

This appears when a based on amount or percentage Calculation Method is selected. Select the check box to allow the amount or percentage Calculation Method to vary by day of the week.

Calculation Amount (not shown)

Appears when a based on amount or percentage Calculation Method is selected. Enter an amount or as a percentage of the based on rate (for example, for a 30% discount, you enter 70).

Rate Policy (not shown)

Appears when Based on a policy rate Calculation Method is selected. Select from the drop-down list whether a rate policy is to be applied (Rate Adjustment Policy).

Rate available for BAR

Selecting this checkbox will make this rate available for Best Available Rate calculations.

Rate NOT available for direct sale

Selecting this checkbox will make this rate available for rate indexing but it cannot be sold by itself.

Rate for sale (not shown)

Appears when calculation method is BAR, DBAR or Rate Indexing. Selecting this checkbox makes this rate available for sale.

Yield Rate?

Select this checkbox to enable the use of Yield Policy management of this rate.

Markup Calc Method

Not used.

Markup Amount

Not used.

Markup Basis

Not used.

Cost Calc Method

Not used.

Cost Amount

Not used.

Commission Calc Method

Use Inherited Value appears by default and will use the method selected (if any) when the property was initially configured under Name-Status-Set Up. If you want to set a different method for this rate, select your calculation method from the drop-down list.

Commission Amount

Enter the commission amount (for example, percentage or flat amount).

Commission Policy

Use Inherited Value appears by default even if you do not have an inherited policy. It will use the policy selected (if any) when the property was initially configured under Name-Status-Set Up or one inherited from the Chain Level. If you want to set a different policy for this rate, select your commission policy from the drop-down list of available policies. A policy should be selected if your property does not have a default set or the policy needs to be overridden.

Timeslot Duration

Select the default setting of 1 Days unless creating a package rate. When creating a package rate, select the number of days included in the package from the drop-down list. For example, for a 2 day package, you would set this to “2.” Then when the rate is displayed, it would show the price of the package on the first night (effectively the total stay rate).

Allow override of duration

Select whether the timeslot duration can be adjusted from the drop-down list. Setting this to Yes for a package will allow additional nights to be sold using the extra night price.

Back to Back?

Selecting the checkbox will allow a multiple of a package to be booked where the number of nights booked is exactly divisible by the package rights.

Tax Included?

Select the checkbox if the tax is included in the rate.

Requires Contract?

Select the Requires Contract checkbox when this rate is associated with a contract. If this box is unchecked, this rate will be publicly available.

Allows Direct Bill?

Select this checkbox to apply direct bill as a guarantee option in the IBE. Can only be used when this rate requires a contract and the Requires Contract checkbox is selected.

Confidential (Do Not Display amount)?

Selecting this checkbox will prevent this rate amount from showing anywhere other than on the property confirmation.

Freesell without inventory?

Selecting this checkbox will setup this rate with no sell limits. When selected, uses the freesell option.

Notify

Select this checkbox to send a notification when any changes are made to this rate. Mandatory field if distributed to all channels.  To receive notifications via email or PMS Interface, you must contact your Pegasus Representative to have this set up for you.

Note: To automatically select the Notify checkbox when creating a new rate plan, set the PMM - Default GDS Notify Y/N preference to Yes. If this has already been set for your property/chain, just double-check that the notify checkbox is selected when building rates and items.

Force Confirmation?

Selecting this checkbox will force confirmations to be generated whenever this rate is booked (the destination is not managed here).

Allow External Changes?

Selecting this checkbox will allow modifications of your inventory and/or restrictions associated with this rate by a PMS or the rate upload function performed by your Pegasus Representative. This function only works if you have a 2-way interface with your PMS.

Use Contract Description

Selecting this checkbox will cause the rate to display the contract short description in hotel notifications when a contract is associated with this rate.

Rate Change Rule

Select which rule will affect changes to this rate.  Calendar based rate changes option should be used where the rate is being distributed via electronic channels.

Discount Policy

Use Inherited Value appears by default even if you do not have any inherited policies. If you inherited a policy from the Chain Level, it will use that policy here. If you want to set a different policy for this rate, select your discount policy from the drop-down list of available policies. A policy should be selected if the default policy needs to be overridden.

Cancel Policy

Use Inherited Value appears by default even if you do not have any inherited policies. If you set a default policy in Preferences (see Preferences) or inherited polices from the Chain Level, it will use that policy here. If you want to set a different policy for this item, select your cancellation policy from the drop-down list of available policies. A policy should be selected if your property does not have a preference set or a preference policy needs to be overridden.

Guarantee/ Dep

Use Inherited Value appears by default even if you do not have any inherited policies. If you set a default policy in Preferences (see Preferences) or inherited polices from the Chain Level, it will use that policy here. If you want to set a different policy for this rate, select your guarantee policy from the drop-down list of available policies. A policy should be selected if your property does not have a preference set or a preference policy needs to be overridden.

Fee Policy

Use Inherited Value appears by default even if you do not have any inherited policies. If you inherited a policy from the Chain Level, it will use that policy here. If you want to set a different policy for this rate, select your fee policy from the drop-down list of available policies. A policy should be selected if the default policy needs to be overridden.

Yield Policy

Use Inherited Value appears by default even if you do not have any inherited policies. If you inherited a policy from the Chain Level, it will use that policy here. If you want to set a different policy for this rate, you must select the Yield Rate? checkbox. Then select your yield policy from the drop-down list of available policies. Rate values will be automatically adjusted based on the rule and filters set, for example, Occupancy. A policy should be selected if the default policy needs to be overridden.

Overbooking Policy

Use Inherited Value appears by default even if you do not have any inherited policies. If you set a default policy in Preferences (see Preferences) or inherited polices from the Chain Level, it will use that policy here. If you want to set a different policy for this rate, select an overbooking policy from the drop-down list of available policies. A policy should be selected if your property does not have a preference set or a preference policy needs to be overridden. From the drop-down list, select the policy for overselling of a rate by a predetermined value to get closer to 100% occupancy.

Rate Adjustment Policy

Use Inherited Value appears by default even if you do not have any inherited policies. If you inherited a policy from the Chain Level, it will use that policy here. If you want to set a different policy for this rate, select your rate adjustment policy from the drop-down list of available policies. If this is a based rate policy that can be adjusted by a fixed amount, or percentage based on when the guest is making their reservation, select the appropriate policy. 

No Show Policy

Use Inherited Value appears by default even if you do not have any inherited policies. If you set a default policy in Preferences (see Preferences) or inherited polices from the Chain Level, it will use that policy here. If you want to set a different policy for this rate, select a no show policy from the drop-down list of available policies. A policy should be selected if your property does not have a preference set or a preference policy needs to be overridden.

Early Checkout Policy

Use Inherited Value appears by default even if you do not have any inherited policies. If you set a default policy in Preferences (see Preferences) or inherited polices from the Chain Level, it will use that policy here. If you want to set a different policy for this rate, select your early checkout policy from the drop-down list of available policies. A policy should be selected if your property does not have a preference set or a preference policy needs to be overridden.

Primary Rate Category

From the Rate Category drop-down list, select the primary GDS rate category. For GDS purposes only.

Additional Rate Categories

You can attach multiple rate categories to extend a rate’s visibility in a variety of rate searches. Select additional rate categories from the list. Click the -> button to move them to the selected categories list.

Market Segment

Select one of the market segments to categorize this rate. This will vary by customer.

Marketing Message

This option allows you to specify a which marketing messages will accompany the rate plan and could be inserted into the confirmation display screen in the IBE and CCM, as well as other confirmation documents (fax, e-mail, etc.). Would only display those messages whose begin/end dates fall within the Sell dates for the rate. Select messages from the list. Click the > Arrow button to move them to the selected messages list.

Rate Strategy Code

If created, you can select the rate strategy code for this rate plan from the drop-down list (for example, an “A” code could be for high-demand days, “B” for medium-demand days and “C” for low-demand days).

Limit Credit Cards

This is a list of credit cards that have been set as being acceptable for use at your property. To limit the credit card types that can be used with this rate, select only the checkboxes for those credit cards you will accept when booking this rate. If all are left unchecked, all will be accepted for use.

Order

This sets the order that this rate is displayed in the Rate Calendar and in the Rate Tree within the "Belongs to" branch that it is assigned. This also controls the display order for the Call Center and RVNG IBE (when IBE Lodging Display Mode is set to Rate Centric) unless overridden in the Channels tab.

Minimum Length of Stay

Enter a default value for your minimum length of stay.

Maximum Length of Stay

Enter a default value for your maximum length of stay.

Minimum Advance Book

Select the minimum number of days in advance this rate plan must be booked prior to arrival.

Maximum Advance Book

Select the maximum number of days in advance this rate plan must be booked prior to arrival.

Minimum Occupancy

Enter a default value for your minimum occupancy.

Maximum Occupancy

Enter a default value for your maximum occupancy.

Max Adults

Enter the maximum number of adults that can be associated with this rate.

Max Children

Enter the maximum number of children that can be associated with this rate.

Meal Plan

From the drop-down list, select a meal plan policy that would be included in this rate. You must first have an available Meal Plan Policy or create a Meal Plan Policy (see Policies).

Meal Plan Inclusion

Select the Inc In Rate checkbox to include the meal plan in the rate amount. If not checked, the Meal Plan Policy itself should include the cost of the meal plan and the meal plan cost is displayed in the information windows in the RVNG IBE and Call Center.

If the cost of the meal plan is to be added to the rate amount, select the Add To Rate checkbox. If the checkbox is not selected, the cost of the meal plan is not included in the rate amount.

Strikethrough Calculation Method

If choosing to display discounted rates with a strikethrough, select the calculation method used as a basis for this rate.

• None – no strikethrough

• Parent – based off a calculation of a parent rate

• Policy – based off a discount policy

Close to Arrival

Select any days that will be closed to arrival.

Channels

Select the channels that you wish to associate with this rate template. This rate will then be sold via those channels.

Note: The GDS checkbox will include all GDS channels. To limit availability, clear the GDS checkbox and select each authorized channel individually.